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The VS 4 form plays a crucial role in the divorce or annulment process in Virginia. This form must be completed by the petitioner or their attorney and filed with the Clerk of Court alongside the petition or decree. It serves as a permanent record, so it is essential to fill it out accurately and neatly, using a typewriter or black ink. The Clerk of Court is responsible for certifying the form and forwarding it to the State Registrar by the 10th day of the month following the final decree. The form gathers vital information about both parties involved in the marriage, including names, dates of birth, social security numbers, and places of birth. Additionally, it requires details about the marriage itself, such as the date and place of marriage, as well as any children involved. This comprehensive data helps to ensure that the divorce or annulment is processed smoothly and recorded appropriately. By understanding the importance of the VS 4 form, individuals can better navigate the complexities of the legal system during a challenging time.

Dos and Don'ts

When filling out the Vs 4 form, it's important to approach the task with care and attention. Here are some key do's and don'ts to keep in mind:

  • Do complete the form using a typewriter or print in black, unfading ink to ensure clarity.
  • Do provide accurate information for all required fields, including names, dates, and social security numbers.
  • Do check your work for any errors or omissions before submitting the form.
  • Do file the completed form with the Clerk of Court along with your petition or decree.
  • Don't leave any required fields blank; incomplete forms may delay processing.
  • Don't use any ink color other than black, as this is a permanent record.
  • Don't forget to sign the form where indicated, as your signature is essential for validation.
  • Don't submit the form without reviewing the specific instructions provided for your jurisdiction.

Document Attributes

Fact Name Details
Governing Law This form is governed by Section 32.1-268 of the Code of Virginia.
Purpose The VS4 form is used to report a divorce or annulment in Virginia.
Filing Requirement The form must be completed by the petitioner or attorney and filed with the clerk of court.
Certification The clerk of court will certify the form and forward it to the state registrar.
Deadline for Submission The clerk must forward the form by the 10th day of the month following the final decree.
Permanent Record This form is considered a permanent record once filed.
Information Required Information such as names, dates of birth, social security numbers, and education levels are required.
Marriage Information The form collects details about the marriage, including the place and date of marriage.
Child Custody It includes information on children under 18 and their physical custody arrangements.
Signature Requirement The informant must sign the form, certifying the accuracy of the information provided.

Key takeaways

When filling out the VS 4 form, there are several important points to keep in mind. This form is essential for reporting a divorce or annulment in Virginia. Here are some key takeaways:

  • Complete All Sections: Ensure that all items from 1 to 30 are filled out by the petitioner or their attorney. Missing information can delay processing.
  • Use Clear Writing: It's crucial to prepare the form using a typewriter or print in black, unfading ink. This ensures that the information remains legible and is preserved as a permanent record.
  • File Timely: The completed form must be filed with the Clerk of Court along with the petition or decree. Timeliness is key, as the Clerk will certify and forward it to the state registrar by the 10th day of the month following the final decree.
  • Include Accurate Information: Double-check all personal details such as names, dates of birth, and social security numbers for both parties. Accuracy helps avoid complications later.
  • Understand the Legal Grounds: Be clear about the legal grounds for divorce. This information is crucial for the court's records and can affect the outcome of the case.
  • Signature Requirements: The informant (either the petitioner or their attorney) must sign the form. Ensure that the name and address of the informant are correctly typed or printed to avoid any issues.

Filling out the VS 4 form correctly is vital for a smooth divorce process. Taking the time to ensure accuracy and completeness will benefit all parties involved.

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Example - Vs 4 Form

NOTE:

ITEMS 1-30 ON THIS FORM TO BE COMPLETED BY PETITIONER OR ATTORNEY AND FILED WITH CLERK OF COURT WITH PETITION OR DECREE

PLEASE PREPARE BY TYPEWRITER OR PRINT IN BLACK UNFADING INK. THIS IS A PERMANENT RECORD

CLERK OF COURT WILL CERTIFY AND FORWARD TO STATE REGISTRAR BY 10TH DAY OF MONTH FOLLOWING DATE FINAL DECREE IS GRANTED

Section 32.1-268

CODE OF VIRGINIA

VS4 7/15

 

 

COMMONWEALTH OF VIRGINIA- REPORT OF DIVORCE OR ANNULMENT

 

 

 

 

Department of Health- Division of Vital Records- Richmond

 

1. CIRCUIT COURT FOR CITYOR COUNTYOF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I STATE FILE NUMBER

 

2. FULL NAME

 

 

PARTYA

(check one)

 

0 HUSBAND

 

 

 

 

0 WIFE

D SPOUSE

 

 

(first. middle, last, suffix)

 

 

I 5. DATE OF BIRTH

 

 

 

 

 

 

 

 

 

(maiden name, if any)

 

I

 

3. SOCIAL SECURITYNUMBER

4. PLACE OF BIRTH

(state or foreign country)

 

 

 

 

 

 

 

16. RACE

 

 

 

 

 

17. SEX

 

8. NUMBER OF THIS MARRIAGE (first, second, etc.)

 

 

 

 

I 9. EDUCATION (specify only highest grade

completed)

 

10. USUAL RESIDENCE

 

 

 

 

 

 

 

 

 

 

 

 

Elementary or Secondary (0-12)

 

College (1-4 or 5+)

 

(street number or rural route number)

 

 

 

(city or

town)

 

 

 

(county if not independent city)

(state)

11. FULL NAME

 

 

PARTYB

(check one)

 

0 HUSBAND

 

 

 

 

D

WIFE

D SPOUSE

 

 

(first, middle, last, suffix)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(maiden name, if any)

 

112. SOCIAL SECURITYNUMBER

13. PLACE OF BIRTH (state or foreign country)

 

114. DATE OF BIRTH

 

 

 

 

 

 

1

15. RACE

 

 

116. SEX

 

17. NUMBER OF THIS MARRIAGE (first, second, etc.)

 

 

 

 

1

18. EDUCATION (specify only highest grade completed)

 

19. USUAL RESIDENCE

 

 

 

 

 

 

 

 

 

 

Elementary or Secondary (0-12)

 

 

College (1-4 or 5+)

 

(street number or rural route number)

 

 

 

(city or town)

 

 

 

(county if not independent city)

(state)

20. PLACE OF MARRIAGE

(city or town)

 

 

(county)

 

 

(state or foreign country)

121. DATE OF MARRIAGE

 

122. DATE OF SEPARATION

23. NUMBER OF CHILDREN UNDER 18

24. NUMBER OF CHILDREN UNDER 18 IN THIS FAMILYWHOSE PHYSICAL CUSTODY\/VAS

AWARDED TO:

 

IN THIS FAMILY

 

 

 

Party A

Party B

 

Joint (Party A/Party B)

 

 

 

Other

 

 

 

DNo Children

 

25. PLAINTIFF

OPARTYB

OBOTH

26. DIVORCE GRANTED TO

0BOTH

 

I

 

27. LEGAL GROUND OR

CAUSE OF DIVORCE (if annulment- so state)

 

OPARTYA

 

DPARTYA

D PARTYB

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

28. INFORMANT'S

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

D PETITIONER

 

 

 

SIGNATURE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

29. NAME OF INFORMANT (Type or Print)

 

 

 

I

30. ADDRESS OF

 

 

 

 

 

 

 

 

D ATTORNEYFOR PETITIONER

 

 

 

 

 

(street number or rural route number)

 

(city or town)

(state)

I CERTIFYTHAT A FINAL DECREE OF

 

 

 

 

INFORMANT

 

 

 

 

 

 

 

 

 

 

 

 

CONCERNING THE ABOVE

 

 

 

WAS ENTERED

 

 

 

 

 

 

 

 

 

 

 

(divorce or annulment)

 

 

 

 

(date of divorce or annulment)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MARRIAGE ANO WAS NUMBERED

 

(court file number)

 

 

 

 

 

 

 

 

 

 

 

 

SIGNATURE OF CLERK OF COURT OR DEPUTY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NAME OF CLERK OR DEPUTY

(Type or Print)

 

Detailed Instructions for Writing Vs 4

Completing the VS 4 form requires careful attention to detail, as it is a permanent record that will be submitted to the court and the state registrar. Ensure that you have all necessary information on hand before starting. This form must be filled out by either the petitioner or their attorney and submitted with the petition or decree.

  1. Begin by entering the Circuit Court for your city or county at the top of the form.
  2. Fill in the State File Number if applicable.
  3. Provide the full name of Party A (first, middle, last, suffix) and check the appropriate box (Husband, Wife, or Spouse).
  4. Enter the date of birth for Party A, including the maiden name if applicable.
  5. List the social security number for Party A.
  6. Indicate the place of birth for Party A (state or foreign country).
  7. Fill in the race and sex of Party A.
  8. State the number of this marriage (first, second, etc.) for Party A.
  9. Provide the highest education level completed by Party A.
  10. Enter the usual residence of Party A (street number, city, county, state).
  11. Repeat the process for Party B, including all required details (name, date of birth, social security number, place of birth, race, sex, number of marriage, education, and usual residence).
  12. Fill in the place of marriage (city, county, state or foreign country).
  13. Provide the date of marriage and the date of separation.
  14. Indicate the number of children under 18 and how many of those children are in this family.
  15. Specify to whom the physical custody of the children was awarded (Party A, Party B, Joint, Other, or No Children).
  16. Check the appropriate box for the plaintiff (Party A, Party B, or Both).
  17. Indicate who the divorce was granted to (Both, Party A, or Party B).
  18. State the legal ground or cause of divorce (or specify if it is an annulment).
  19. Sign in the informant's signature section and print the name of the informant.
  20. Provide the address of the attorney for the petitioner (if applicable).
  21. Finally, ensure that the signature of the clerk of court or deputy is included, along with the name of the clerk or deputy printed below it.

Documents used along the form

The VS 4 form is a vital document used in the process of reporting a divorce or annulment in Virginia. Along with this form, several other documents are often required to ensure that all legal aspects of the divorce are properly addressed. Below is a list of commonly used forms and documents that accompany the VS 4 form, each serving a specific purpose in the divorce process.

  • Petition for Divorce: This is the initial document filed by one spouse to initiate the divorce process. It outlines the grounds for divorce and requests the court to grant the divorce.
  • Final Decree of Divorce: This document is issued by the court at the conclusion of the divorce proceedings. It officially ends the marriage and details any orders related to property division, child custody, and support.
  • Child Custody Agreement: If there are children involved, this agreement outlines the custody arrangements between the parents. It addresses physical and legal custody, visitation rights, and other parenting responsibilities.
  • Financial Disclosure Statement: This form provides a detailed account of each party's financial situation, including income, expenses, assets, and debts. It is essential for determining support obligations and property division.
  • Notice of Hearing: This document informs both parties of the date and time of the court hearing regarding the divorce. It ensures that both spouses have the opportunity to present their case.
  • Service of Process: This is the legal procedure used to notify the other spouse of the divorce proceedings. It typically involves delivering copies of the petition and other documents to the spouse, ensuring they are aware of the case.
  • Hold Harmless Agreement: This legal document protects one party from liability for damages or injuries incurred by another party. For more information, visit arizonapdfs.com.
  • Marital Settlement Agreement: This is a comprehensive agreement between the spouses that outlines the terms of the divorce, including division of assets, debts, and any spousal support. It is often submitted to the court for approval.

Each of these documents plays a crucial role in the divorce process, helping to clarify the rights and responsibilities of each party. Understanding these forms can make navigating the complexities of divorce more manageable for those involved.