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When considering a resignation from the U.S. Postal Service (USPS), it's essential to understand the USPS Resignation Form and its key components. This form serves as an official document to finalize your employment record with the USPS. It collects personal information such as your employee identification number, name, effective date of resignation, and contact details. The form also requires you to specify the reason for your resignation, which can range from accepting a job offer in private industry to pursuing further education or dealing with health issues. If you are transferring to another federal agency, the form allows for a seamless transition without a break in service. Additionally, the form includes privacy statements that outline how your information may be used and shared, ensuring transparency in the process. Completing the form correctly and submitting it to your supervisor or designated official is crucial. If you change your mind after submitting, there are specific steps you can take to withdraw your resignation. Understanding these elements will help you navigate the resignation process smoothly.
Dos and Don'ts
When filling out the USPS Resignation form, it is crucial to follow certain guidelines to ensure a smooth process. Here is a list of actions to take and avoid:
- Do complete all required fields accurately, including your Employee Identification Number and effective date of resignation.
- Do clearly indicate your reason for resignation by checking the appropriate box.
- Do submit the form to your immediate supervisor or the designated official.
- Do keep a copy of the completed form for your records.
- Don't forget to sign and date the form before submission.
- Don't complete the form if you are retiring; follow the retirement process instead.
- Don't leave any required fields blank, as this may delay the processing of your resignation.
- Don't wait until the last minute to submit the form; allow time for any potential issues that may arise.
Document Attributes
| Fact Name | Details |
|---|---|
| Purpose of the Form | The USPS Resignation Form is used to finalize the record of employment for individuals resigning or transferring from the Postal Service. |
| Privacy Act Statement | Your information is protected under the Privacy Act and may be disclosed in specific circumstances, such as legal proceedings or to law enforcement. |
| Voluntary Submission | Providing information on the form is voluntary, but it is necessary for processing your resignation or transfer. |
| Governing Laws | The collection of information is authorized by 39 U.S.C. sections 401, 410, 1001, 1005, and 1206. |
| Submission Process | Employees must submit the completed form to their immediate supervisor, manager, or designated official. |
| Retirement Notice | This form should not be used by employees who are retiring; different procedures apply for retirement. |
| Reason for Resignation | Employees must select a reason for their resignation from a list of options provided on the form. |
| Withdrawal of Resignation | To withdraw a resignation, a written request must be submitted to the Human Resources Shared Service Center by the effective date of resignation. |
| Contact Information for Withdrawal | Withdrawals can be mailed, emailed, or faxed to the HRSSC. Specific contact details are provided in the form. |
| Additional Remarks | Employees can provide additional remarks or specify other reasons for resignation on the second page of the form. |
Key takeaways
When filling out and using the USPS Resignation form, several important points should be kept in mind:
- Privacy Protection: The information provided on the form is protected under the Privacy Act. It will be used to finalize your employment record and may be disclosed in specific circumstances.
- Voluntary Information: Providing your personal information is voluntary, but it is necessary for processing your resignation or transfer.
- Submission Process: Complete items 1-10 on the form and submit it to your immediate supervisor or designated official. Ensure you do not submit this form if you are retiring.
- Effective Date: Clearly indicate the effective date of your resignation or transfer. This date is critical for your employment records.
- Reason for Resignation: You must check the appropriate box that describes your reason for leaving. This helps USPS understand employee turnover.
- Withdrawal of Resignation: If you decide to withdraw your resignation, you must submit a written request to the Human Resources Shared Service Center before the close of business on your effective resignation date.
- Signature Requirement: Ensure you sign the form. Your signature is necessary for the resignation to be valid.
- Additional Remarks: If needed, use the space provided for any additional comments or clarifications regarding your resignation or transfer.
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Example - Usps Resignation Form
Resignation/Transfer from the Postal Service
Privacy Act Statement: Your information will be used to finalize the record of your employment with the Postal Service™. Collection is authorized by 39 U.S.C. 401, 410, 1001, 1005, and 1206.
Providing the information is voluntary. We may disclose your information as follows: in relevant legal proceedings; to law enforcement when the U.S. Postal Service® (USPS®) or requesting agency becomes aware of a violation of law; to a congressional office at your request; to entities or individuals under contract with USPS; to entities authorized to perform audits; to labor organizations as required by law; to federal, state, local or foreign government agencies regarding personnel matters; to the Equal Employment Opportunity Commission; and to the Merit Systems Protection Board or Office of Special Counsel. For additional information regarding our privacy policies, visit www.usps.com/privacypolicy.
Instructions: Complete items
receive resignations. Do not complete this form if you are retiring.
A. EMPLOYEE INFORMATION
1. Employee Identification Number
2.Printed Name (Last, First, Middle Initial)
3. Effective Date of Resignation/Transfer (MM/DD/YYYY)
4.Mailing Address (House/Apt. No., Street, City, State and ZIP + 4®)
5. Telephone Number
6. Installation or Station
7. Tour
8.Reason for Action (check one)
Resignation. A resignation is the formal act of giving up or quitting your employment with the U.S. Postal Service. Resignations are accepted and binding once submitted. Check the appropriate box indicating the reason for your resignation. (If you wish to withdraw a resignation that you submitted, see instructions at the bottom of the page.)
Job offer in private industry (621) |
Commute too long (640) |
Pursuing |
Job was not in line with career plans (632) |
Pursuing farming (642) |
Skills not utilized (633) |
Pursuing |
Lack of job security (627) |
Did not get along with fellow workers (645) |
Did not get along with supervisor (646) |
Health |
Change of domicile does not work with family (647) |
No promotion opportunities (628) |
Health |
Not accepting directed reassignment (648) |
Household responsibilities (644) |
Marriage plans (635) |
Following spouses to new duty station (619) |
Work hours not compatible (639) |
Relocating (652) |
Insufficient benefits (630) |
Not enough recognition (631) |
Work is too hard (636) |
Insufficient pay (629) |
Other (specify on page 2)
Separation/Transfer. A separation/transfer is the formal act of voluntarily ending employment with the U.S. Postal Service in order to transfer to another federal agency without a break in service. Complete
8a. Agency’s Name
8b. Agency’s HR Representative’s Name
8c. Agency’s HR Office’s Mailing Address
9. Employee Signature
8d. Agency’s HR Office’s Telephone Number
10. Date Submitted (MM/DD/YYYY)
B. SUPERVISOR/MANAGER INFORMATION
1. Supervisor/Manager (Print Name)
2. Signature
3. Telephone Number
4.Date (MM/DD/YYYY)
To withdraw a submitted resignation: You must submit a written request to the Human Resources Shared Service Center (HRSSC) by mail, email, or fax, no later than close of business on the effective date of the submitted resignation. Send mailed withdrawals to HRSSC, ATTN SEPARATIONS, PO BOX 970520, GREENSBORO NC
PS Form 2574, May 2019 PSN
C. ADDITIONAL REMARKS
PS Form 2574, May 2019 PSN
Detailed Instructions for Writing Usps Resignation
After completing the USPS Resignation form, submit it to your immediate supervisor or designated official. Ensure all required sections are filled accurately to avoid delays in processing your resignation or transfer.
- Obtain the USPS Resignation form (PS Form 2574).
- Fill out your Employee Identification Number in item 1.
- In item 2, provide your Printed Name (Last, First, Middle Initial).
- Enter the Effective Date of Resignation/Transfer in item 3 (MM/DD/YYYY).
- Complete item 4 with your Mailing Address (House/Apt. No., Street, City, State, and ZIP + 4).
- Provide your Telephone Number in item 5.
- Fill in the Installation or Station in item 6.
- Indicate your Tour in item 7.
- In item 8, check the appropriate box to indicate your Reason for Action. If applicable, specify in the space provided.
- If transferring, complete items 8a-d with the new agency's details, including Agency’s Name, HR Representative’s Name, HR Office’s Mailing Address, and HR Office’s Telephone Number.
- Sign the form in item 9 as the Employee Signature.
- Enter the Date Submitted in item 10 (MM/DD/YYYY).
- Have your supervisor or manager fill out their section, including their Name, Signature, Telephone Number, and Date.
- Submit the completed form to your immediate supervisor, manager, or designated official.
Documents used along the form
When an employee decides to resign from the U.S. Postal Service, they often need to complete several forms and documents to ensure a smooth transition. Each document serves a specific purpose in the resignation process, helping both the employee and the organization manage the change effectively.
- Withdrawal Request Form: If an employee changes their mind after submitting a resignation, they can use this form to formally request the withdrawal of their resignation. This request must be submitted to the Human Resources Shared Service Center before the effective resignation date.
- Final Paycheck Authorization: This document allows employees to specify how they would like to receive their final paycheck. It can include options such as direct deposit or a physical check, ensuring that employees receive their due compensation promptly.
- ATV Bill of Sale: This document is essential for recording the sale of an ATV in New York to ensure the legal transfer of ownership. For additional details, you can refer to the newyorkform.com/free-atv-bill-of-sale-template/.
- Benefits Termination Notice: Upon resignation, employees may need to complete a notice regarding the termination of their benefits. This document outlines the benefits that will cease and provides information on any options for continuation, such as COBRA for health insurance.
- Exit Interview Form: Some organizations conduct exit interviews to gather feedback from departing employees. This form allows employees to share their experiences and reasons for leaving, which can be valuable for the organization’s future improvements.
- Transfer Form: If an employee is transferring to another federal agency rather than resigning, they will need to complete a transfer form. This document facilitates the transition of employment without a break in service, ensuring that all relevant information is shared between agencies.
Understanding these documents and their purposes can help employees navigate the resignation process more smoothly. Each form plays a crucial role in ensuring that both the employee and the U.S. Postal Service fulfill their responsibilities during this transition.