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The Test Drive form is an essential document that facilitates the process of test driving a vehicle at a dealership. This form collects vital information from the customer, including personal details such as their name, address, and contact numbers, as well as specifics about the vehicle they wish to drive, like the make, model, and VIN. It outlines the terms and conditions under which the test drive is permitted, ensuring that both the dealership and the customer are protected. Key aspects include the requirement for a valid driver’s license and adequate insurance coverage, which must meet state minimums. Customers must also adhere to mileage limits and return the vehicle in the same condition it was received. In addition, the form emphasizes the importance of reporting any incidents such as damage or accidents immediately. The customer acknowledges their responsibility for the vehicle during the test drive and agrees to indemnify the dealership against any claims that may arise from their use of the vehicle. By signing the form, customers confirm their understanding of these conditions and the dealership's ownership of the vehicle, making it a crucial step in the test-driving experience.

Dos and Don'ts

When filling out the Test Drive form, follow these guidelines to ensure a smooth process:

  • Do provide accurate personal information, including your full name and contact details.
  • Do confirm that you have a valid driver’s license and current insurance that meets state requirements.
  • Do carefully read and understand all terms and conditions before signing.
  • Do inspect the vehicle for visible damage and note any issues in the comments section.
  • Don't exceed the mileage limit specified on the form.
  • Don't allow anyone else to drive the vehicle unless they are listed in the comments.

Document Attributes

Fact Name Description
Dealership Information The Test Drive Agreement requires the dealership's name, salesperson, and customer details, ensuring clear identification of all parties involved.
Driver's License Requirement The customer must possess a valid driver's license issued in their state, confirming their legal ability to operate the vehicle during the test drive.
Insurance Coverage Customers are required to have collision and liability insurance that meets or exceeds the minimum state requirements, protecting both themselves and the dealership.
Vehicle Return Conditions The customer must return the vehicle within a specified mileage limit and by a set time, maintaining its condition as received, or face potential penalties.
Damage Reporting Any damage, theft, or accident involving the vehicle must be reported immediately to the police, the dealership, and the customer’s insurance company, ensuring accountability.
Indemnification Clause The agreement includes an indemnification clause, requiring the customer to defend and hold harmless the dealership against any claims arising from their use of the vehicle.

Key takeaways

When filling out and using the Test Drive form, keep these key takeaways in mind:

  • Provide Accurate Information: Ensure that all personal details, including your name, address, and contact numbers, are correct. This information is vital for communication and accountability.
  • Driver’s License and Insurance: Confirm that you have a valid driver’s license and adequate insurance that meets state requirements. This protects both you and the dealership.
  • Vehicle Return Conditions: Adhere to the mileage limit and return the vehicle by the specified time. Failure to do so may result in penalties.
  • Report Issues Promptly: If any damage or accidents occur during the test drive, report them immediately to the police, the dealership, and your insurance company.
  • Inspect the Vehicle: Before driving, inspect the vehicle for any visible damage. Note any issues in the comments section to avoid disputes later.
  • Liability for Damages: Be aware that you are responsible for any damage that occurs while the vehicle is in your possession. This includes paying for repairs and related expenses.
  • Return Policy: Understand that if you breach the agreement, the dealership has the right to reclaim the vehicle and you may incur additional costs.

By following these guidelines, you can ensure a smooth and responsible test driving experience.

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Example - Test Drive Form

TEST DRIVE AGREEMENT

Dealership Name:

 

 

 

 

 

 

 

 

 

 

Salesperson:

 

Customer Name(s):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Street Address:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Home Telephone:

 

 

 

 

 

 

 

 

Work Telephone:

 

Driver’s License#:

 

 

 

 

 

Issuing State:

 

 

 

 

Expiration Date:

 

Insurance Company:

 

 

 

 

Agent:

 

 

 

 

 

 

 

Telephone:

 

Vehicle Year:

 

 

Make:

 

Model:

 

 

VIN:

 

I have requested that the Dealership permit me to test drive the above-described vehicle. I understand that the Dealership is permitting me to test drive the vehicle subject to the following terms and conditions:

1.I have a valid driver’s license to operate a motor vehicle in this state and I presently have in effect collision and liability insurance that meets or exceeds the minimum state requirements and applies to the vehicle during the time that it is in my possession or under my control.

2.I cannot drive the vehicle more than ________ miles and must return the vehicle to the Dealership by ________ a.m./p.m., or earlier if demanded by the Dealership, in the same condition as I received it. I cannot remove the vehicle from this state or use the vehicle negligently or contrary to law. I will not permit any other person to operate the vehicle, other than those listed in the Comments below.

3.I must immediately report any damage, accident, theft or vandalism involving the vehicle to the police, the Dealership and my insurance company and deliver to the Dealership all notices, pleadings and documents regarding any claim, suit or proceeding related to my use, possession or control of the vehicle. I must also report to the Dealership and pay any parking or other traffic violation fines and penalties arising out of my use, possession or control of the vehicle.

4.I have personally inspected the vehicle and found it free from any visible damage and/or defects, except as otherwise noted in the comments below. I must pay for any loss or damage to the vehicle that occurs while the vehicle is in my possession or control, plus the Dealership’s related expenses. In addition, I agree to defend, indemnify and hold harmless the Dealership from and against any and all losses, liabilities, damages, injuries, claims, demands, costs and expenses arising out of my use, possession or control of the vehicle and any breach of my responsibilities as set forth in this Agreement.

5.If I am in breach of this Agreement or fail to return the vehicle to the Dealership as required by this Agreement, I will be required to pay all expenses incurred by the Dealership to have the vehicle returned and the Dealership, or any of its agents or employees, may peacefully retake possession of the vehicle. The Dealership shall not be liable for loss of or damage to any property that I may have left in the vehicle, either before or after its return to the Dealership.

COMMENTS:

DATE OUT:

 

TIME OUT:

 

a.m./p.m. ODOMETER READING OUT:

By signing below, I acknowledge that the vehicle is the property of the Dealership and this Agreement is solely for the purpose of allowing me to use the vehicle as permitted by the terms and conditions stated herein.

Customer

Date

Authorized Dealership Representative

Date

 

 

 

 

 

 

 

For Office Use Only:

 

 

 

 

 

Checked In By:

 

 

On:

 

At: ______________ a.m./p.m.

Odometer Reading:

 

Comments:

Detailed Instructions for Writing Test Drive

To complete the Test Drive form, follow the steps outlined below. After filling out the form, you will be able to proceed with the test drive, ensuring that all necessary information is accurately recorded.

  1. Enter the Dealership Name at the top of the form.
  2. Fill in the Salesperson name who will assist you.
  3. Provide your Customer Name(s) as it appears on your identification.
  4. Complete the Street Address field with your current address.
  5. List your Home Telephone number.
  6. Include your Work Telephone number if applicable.
  7. Write your Driver’s License# and the Issuing State.
  8. Fill in the Expiration Date of your driver's license.
  9. Enter your Insurance Company name.
  10. Provide the name of your Agent and their Telephone number.
  11. Fill in the Vehicle Year, Make, Model, and VIN of the vehicle you wish to test drive.
  12. Review the terms and conditions listed in the agreement carefully.
  13. Fill in the maximum miles you can drive the vehicle and the return time by writing in the blanks provided.
  14. Make any necessary comments regarding the vehicle's condition in the COMMENTS section.
  15. Record the DATE OUT and TIME OUT in the designated fields.
  16. Document the ODOMETER READING OUT before taking the vehicle.
  17. Sign the form to acknowledge your agreement to the terms.
  18. Have the Authorized Dealership Representative sign the form as well.

Documents used along the form

The Test Drive form is a crucial document in the vehicle sales process, allowing potential buyers to experience a car before making a purchase decision. However, it often accompanies several other forms and documents that help ensure a smooth transaction. Below is a list of related documents frequently used alongside the Test Drive form, each serving a specific purpose in the process.

  • Vehicle Purchase Agreement: This document outlines the terms and conditions of the sale between the dealership and the buyer. It includes details such as the purchase price, financing options, and any warranties or guarantees associated with the vehicle.
  • Insurance Verification Form: This form is used to confirm that the customer has valid insurance coverage for the vehicle being test-driven. It typically requires the customer to provide their insurance company details and policy number, ensuring that the dealership is protected in case of any incidents during the test drive.
  • Rental Application Form: To initiate the rental process, prospective tenants may need to complete a NY Templates rental application form, which gathers essential personal and financial information to help landlords make informed decisions.
  • Liability Waiver: A liability waiver releases the dealership from responsibility for any accidents or injuries that may occur during the test drive. By signing this document, the customer acknowledges the risks involved and agrees not to hold the dealership liable for any resulting damages.
  • Customer Information Sheet: This form collects essential personal information from the customer, such as their contact details and driving history. It helps the dealership assess the customer's eligibility for a test drive and maintain records for future reference.
  • Vehicle Condition Report: This document details the current state of the vehicle before the test drive, noting any pre-existing damages or issues. It serves as a reference point for both the dealership and the customer, ensuring that any new damage can be accurately assessed after the test drive.

These documents work in tandem with the Test Drive form to create a comprehensive framework for the vehicle test drive experience. Together, they help protect both the dealership and the customer, ensuring that the process is transparent and well-documented.