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The Roof Inspection Form is a crucial document used to evaluate the condition of a residential roof. It captures essential details such as inspection date, structure information, and contact information for relevant parties. Completing this form accurately ensures that any maintenance needs or potential issues are documented and addressed promptly.

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When it comes to maintaining the integrity of a home, a thorough roof inspection is paramount. The Roof Inspection Form serves as a comprehensive tool for documenting the condition of a roof, ensuring that both current and future issues are identified and addressed promptly. This form captures essential details such as the inspection date, the inspector's name, and critical information about the structure, including its address and the type of building—whether it’s a single-family home, an apartment, or a multi-family dwelling. Additionally, it provides space to note the roofing contractor's contact information, previous maintenance work, and the history of inspections. The form also prompts inspectors to evaluate various roof components, such as the interior roof deck, exterior walls, and drainage systems, using a simple coding system to indicate their condition. Furthermore, it addresses any changes in occupancy or roof modifications since the last inspection, alongside any signs of leakage or emergency repairs. By systematically assessing these factors, the Roof Inspection Form not only helps in identifying immediate concerns but also aids in planning for future maintenance, ultimately safeguarding the longevity of the roof and the safety of its occupants.

Dos and Don'ts

When filling out the Roof Inspection form, it's important to follow certain guidelines to ensure accuracy and completeness. Here are four things you should and shouldn't do:

Do: Provide accurate and detailed information about the structure, including the structure ID and description.
Do: Attach any relevant documents, such as guarantees or previous inspection reports, to support your findings.
Do: Clearly describe any previous maintenance and repairs, including dates and contractors involved.
Do: Use the appropriate codes to indicate the condition of various components, ensuring that you mark all items on the roof plan grid.

Don't: Leave any sections blank; incomplete information can lead to misunderstandings or missed issues.
Don't: Use vague language when describing conditions or repairs; specificity is key for effective communication.
Don't: Forget to document any changes in occupancy or use of the building since the last inspection.
Don't: Ignore to include photographic evidence; images can provide valuable context to your written observations.

Document Attributes

Fact Name	Fact Description
Inspection Date	The date when the roof inspection is conducted.
Inspector Information	The name of the individual performing the inspection.
Structure Information	Details about the structure, including ID and type (e.g., single-family, multi-family).
Roof Guarantee	Indicates whether the roof is guaranteed. If yes, a copy must be attached.
Previous Maintenance	A brief description of past maintenance and repairs, including dates and contractors.
Condition Codes	Conditions are rated as Good (G), Fair (F), or Poor (P), guiding necessary actions.
Leakage Assessment	Questions whether there has been leakage and details the conditions that caused it.
Emergency Repairs	Records if emergency repairs were performed and details what was done.
Photographic Record	Encourages the inclusion of photographic evidence to support inspection findings.
State-Specific Requirements	In some states, specific laws govern the use of roof inspection forms. Check local regulations.

Key takeaways

When using the Roof Inspection form, keep these key takeaways in mind:

Document Everything: Fill in all sections thoroughly, including structure information and roofing company contact details. Accurate records help in future inspections and maintenance.
Be Specific About Repairs: Clearly describe any previous maintenance or repairs. Include dates and who performed the work. This information is vital for tracking the roof's history.
Note Changes: If there have been any changes in occupancy or roof structure since the last inspection, make sure to document these. This can affect the roof’s condition and maintenance needs.
Use the Condition Codes: Use the provided codes (Good, Fair, Poor) to assess the roof’s condition accurately. This helps prioritize actions and informs the next steps for maintenance.

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Example - Roof Inspection Form

Residential Roof Inspection Form

Inspection Date:		Inspector:

Structure Information

Structure ID:			Used For:

Job No.:			Year Roof Applied:

Structure Description:	Permanent	Temporary	Building Type:	Single-family	Apartments
				Multi-family	Other:



Resident Key Contact Name:			Owner/Mgr. Contact (if
Resident Key Contact Name:			Owner/Mgr. Contact (if
			different):


Structure Address:			Owner/Mgr. Phone:


Structure City/ST/Zip			Owner/Mgr. E-Mail:
Structure City/ST/Zip			Owner/Mgr. E-Mail:

Roofing Company Contact Information

Roofing Contractor Company:		Roofing Co. Address:

Roofing Company Contact:		Roofing Co. City/ST/ZIP:


Roofing Company Phone:		Roofing Co. E-Mail:
Roofing Company Phone:		Roofing Co. E-Mail:

Previous Maintenance and Repair Work

(Briefly describe membrane and flashing work done, including dates and who did the work)

Date of Last Inspection:

Is the Roof guaranteed?

Yes - Attach copy of guarantee to this record

Has occupancy or use of the building changed since last inspection?

Yes - Describe:

Have any changes, additions or new penetrations been made to roof since last inspection?

Yes - Describe:

Has there been leakage? No

Yes - Describe Conditions:

Light Rain

Heavy Rain

Wind

Leaks Continuously

Other:

Were emergency repairs performed? No

Yes - Describe:

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 1

Residential Roof Inspection Form

Code		Condition
		G = Good, No Action
		F = Fair, Monitor Periodically
		P = Poor, Immediate Action

		G	F	P	Location	Action Taken

	Interior

	Roof Deck

A1	Corrosion

A2	Spalling (chipping or crumbling)

A3	Cracking
A3	Cracking

A4	Buckling
A4	Buckling

A5	Sagging
A5	Sagging


A6	Open Joints
A6	Open Joints


A7	General Deck Condition
A7	General Deck Condition


A8	Stains/Drips
A8	Stains/Drips



A100	Other:


	Walls

B1	Movement

B2	Settling

B3	Cracks

B4	Spalling (chipping or crumbling)


B5	Paint Peeling

B6	Water Stains

B100	Other:


	Exterior

	Walls

C1	Deteriorated Mortar Joints

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 2

Residential Roof Inspection Form

Code

Condition

G = Good, No Action

F = Fair, Monitor Periodically

P = Poor, Immediate Action

Location

Action Taken

Settlement Cracks

Stains

Efflorescence

Windows

Fascia Displaced

Metal Flashings

Counter Flashing

Loose/Missing Fasteners

Loose/Displaced Metal

Deformed Metal

Corrosion

Sealant Joints

Punctures

E100

Other:

Drains/Downspouts

Strainers/Clamping Ring

Clear of Debris

Flashing

Overall Cleanliness

Gutter Anchors

Drains/Downspouts

Gutter General Condition

L100

Other:

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 3

Residential Roof Inspection Form

Code

Condition

G = Good, No Action

F = Fair, Monitor Periodically

P = Poor, Immediate Action

Location

Action Taken

Penetrations

General

Pitch Pocket Sealant

Loose Flashing

Drawbands

K100

Other:

Conduit or Pipe

Sagging

Supports Moving

Joints

Corrosion

N100

Other:

Membrane/Shingle

General

Discoloration

Coating/Surfacing

Cracking

Wrinkles

Punctures

Delamination

O10

Alligatoring

O11

Granule Adhesion

O12

Standing Water

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 4

Residential Roof Inspection Form

Code		Condition
		G = Good, No Action
		F = Fair, Monitor Periodically
		P = Poor, Immediate Action

		G	F	P	Location	Action Taken

O13	Vandalism
O13	Vandalism


O14	Foot Traffic Damage
O14	Foot Traffic Damage


O17	Mechanical Damage


O18	Exposed Felt/Deck
O18	Exposed Felt/Deck


O19	Hail Damage
O19	Hail Damage



O100	Other:


	Miscellaneous

R1	Antennas
R1	Antennas


R2	Guy Wires
R2	Guy Wires


R3	Ice or Icicles
R3	Ice or Icicles

R4	Oil Deposits


R5	Surface Contamination
R5	Surface Contamination


R6	Soft Areas
R6	Soft Areas


R7	Vandalism


R8	Vegetative Growth


R100	Other:



	Photographic Record

U1	Film/Digital Photograpy


U2	Video
U2	Video


U100	Other:

*Mark all items with the appropriate code on the roof plan grid. Keep copies of inspection forms and photographic or other evidence with the Roof Historical Record.

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 5

Detailed Instructions for Writing Roof Inspection

Filling out the Roof Inspection form is a straightforward process that ensures all necessary information is collected for a thorough assessment. Follow these steps to complete the form accurately.

Enter the Inspection Date at the top of the form.
Fill in the Inspector name.
Provide the Structure Information including Structure ID, Used For, Job No., Year Roof Applied, and Structure Description.
Indicate whether the structure is Permanent or Temporary.
Select the Building Type from the options: Single-family, Apartments, Multi-family, or Other.
Complete the Resident Key Contact Name and the Owner/Mgr. Contact if different.
Fill in the Structure Address, Owner/Mgr. Phone, Structure City/ST/Zip, and Owner/Mgr. E-Mail.
Provide the Roofing Contractor Company information, including the company name, address, contact name, city/ST/ZIP, phone, and email.
Briefly describe any Previous Maintenance and Repair Work done, including dates and who performed the work.
Enter the Date of Last Inspection.
Indicate if the roof is guaranteed by selecting Yes or No and attach a copy of the guarantee if applicable.
Answer whether the occupancy or use of the building has changed since the last inspection.
Note any changes, additions, or new penetrations made to the roof since the last inspection.
Indicate if there has been any leakage and describe the conditions.
State if any emergency repairs were performed and describe them.
Complete the Code Condition section by marking the appropriate condition for each location listed, using G for Good, F for Fair, and P for Poor.
Mark all items with the appropriate code on the roof plan grid.
Keep copies of the inspection forms and any photographic or other evidence with the Roof Historical Record.

Documents used along the form

When conducting a roof inspection, several other forms and documents can complement the Roof Inspection Form. Each of these documents serves a specific purpose and can provide valuable insights into the condition and history of the roofing system. Here’s a brief overview of some commonly used forms alongside the Roof Inspection Form.

Maintenance Log: This document tracks all maintenance activities performed on the roof, including routine inspections, repairs, and any materials used. It helps establish a history of care and can be crucial for warranty claims.
Motor Vehicle Power of Attorney: A legal document that allows one person to authorize another to handle specific motor vehicle transactions on their behalf, such as title transfers or vehicle registrations, providing clarity and efficiency in the process. For more information, check out Texas Forms Online.
Repair Work Order: Used to document specific repairs made to the roof, this form includes details such as the date of service, the nature of the repair, and the contractor responsible. It provides a clear record of actions taken to address issues.
Warranty Documentation: This includes any warranties associated with the roofing materials or installation. It outlines coverage details, duration, and conditions for claims, which can be essential if issues arise later.
Inspection Report: A comprehensive report generated by a certified inspector, detailing findings from the roof inspection. It typically includes photographs and recommendations for repairs or maintenance, serving as a formal record of the inspection.
Contractor Proposal: This document outlines the scope of work, costs, and timelines for any proposed roofing projects. It helps homeowners understand what to expect and serves as a basis for any agreements made.
Building Code Compliance Certificate: Issued by local authorities, this certificate confirms that the roofing work meets all applicable building codes and regulations. It ensures safety and legality in roofing practices.

Utilizing these documents in conjunction with the Roof Inspection Form can enhance the understanding of a roof's condition and history. Keeping thorough records not only aids in maintenance and repairs but also provides peace of mind for property owners.