Article Map
Before hitting the road, ensuring the safety and reliability of a vehicle is crucial. A Pre Trip Inspection Checklist serves as a vital tool for drivers and operators, helping them systematically evaluate the condition of their vehicle. This checklist typically includes several key areas, such as checking the engine, brakes, lights, tires, and fluid levels. Each section prompts the user to assess whether the components are functioning properly or require attention. Additionally, it encourages the identification of any potential issues that could lead to breakdowns or accidents. Completing this checklist not only promotes safety but also aids in compliance with regulations. By following the checklist, drivers can feel more confident in their vehicle's performance and readiness for the journey ahead.
Dos and Don'ts
When filling out the Pre Trip Inspection Checklist form, attention to detail is crucial. Below are some important dos and don'ts to consider to ensure accuracy and compliance.
- Do read the entire checklist carefully before starting.
- Do use a pen or pencil that is easy to read and won't smudge.
- Do check off each item as you complete it to avoid missing any steps.
- Do report any issues or discrepancies immediately.
- Do make sure the vehicle is on a level surface for accurate inspection.
- Don't rush through the inspection; take your time to ensure thoroughness.
- Don't skip items you think are unimportant; every item matters.
- Don't use abbreviations or unclear language when filling out the form.
- Don't forget to sign and date the checklist after completion.
- Don't ignore the weather conditions, as they can affect vehicle performance.
Document Attributes
| Fact Name | Description |
|---|---|
| Purpose | The Pre Trip Inspection Checklist is designed to ensure that all vehicle components are functioning properly before a trip, enhancing safety for drivers and passengers alike. |
| Frequency of Use | This checklist should be completed every time a commercial vehicle is operated, ensuring consistent safety checks and compliance with regulations. |
| Legal Requirement | In many states, including California and Texas, the use of a Pre Trip Inspection Checklist is mandated by state law, specifically under the Department of Transportation regulations. |
| Components Checked | The checklist typically includes checks for brakes, lights, tires, and other critical systems, ensuring comprehensive vehicle safety. |
| Documentation | Completed checklists must be kept on file for a specified period, as they may be required during inspections by regulatory agencies. |
Key takeaways
When filling out and using the Pre Trip Inspection Checklist form, consider the following key takeaways:
- Complete Every Section: Ensure that all sections of the checklist are filled out. This includes checking the vehicle’s exterior, interior, and mechanical components.
- Use Clear and Accurate Descriptions: Describe any issues or concerns clearly. Avoid vague language to ensure that maintenance personnel understand the problems.
- Document Date and Time: Record the date and time of the inspection. This information is essential for tracking maintenance schedules.
- Note Any Deficiencies: If any deficiencies are found, make sure to document them. This step is crucial for safety and compliance.
- Sign and Date: The inspector must sign and date the checklist. This signature confirms that the inspection was completed.
- Keep a Copy: Retain a copy of the completed checklist for your records. This documentation can be useful for future reference or audits.
- Review Regularly: Regularly review the checklist to ensure it remains up to date with any changes in regulations or vehicle requirements.
- Train Personnel: Ensure that all personnel responsible for inspections are properly trained on how to fill out the checklist accurately.
- Follow Up on Issues: Address any issues noted in the checklist promptly. This action helps maintain vehicle safety and reliability.
Other PDF Templates
Odometer Statement Texas - Incomplete or false information can be subject to legal penalties under Texas law.
In navigating the intricacies of room rentals, it's crucial to utilize resources like the NY Templates for access to professionally drafted agreements that ensure both landlords and tenants are aware of their rights and obligations, thereby fostering a clearer understanding of the rental process.
Aia A305 Form 2020 Free Download - The AIA A305 includes data on past project performance.
Creating a Job Application - The form serves not just as an application, but a declaration of intent to work.
Example - Pre Trip Inspection Checklist Form
Class A CDL
®
FRONT OF TRACTOR
LIGHTS & REFLECTORS o Proper Color
o Working
o Not Broken o Not cracked
LEAKS
o Check for puddles
o Check for drips under engine
Lights
License Plate
Leaks
Reference Items |
ENGINE COMPARTMENT - PASSENGER SIDE
WATER PUMP o Mounted Securely
o No missing bolts or parts o Hoses attached securely
o No leaking hoses or water pump o Belts no more than ¾ inch of play
o Belts not cracked, frayed, or damaged
ALTERNATOR
o Mounted Securely
o No missing bolts or parts
oWires good connections, not frayed
oBelt no more than ¾ inch of play
oBelts not frayed or cracked
OIL LEVEL
oCheck for level and condition
PLUS ALL OTHER HOSES & WIRING
oNot cracked, frayed, or broken
oBelts no more than ¾ inch of play o Hoses not leaking
Engine Air Duct Work
Engine Air Duct Work
Oil Dip Stick
Oil Fill
|
Accessory Drive |
|
Belts |
|
Water Pump |
Turbo Charger |
Alternator |
Reference Items |
1
Class A CDL
®
ENGINE COMPARTMENT - DRIVER SIDE
COOLANT
oCheck for level and condition
oHoses attached and not leaking
POWER STEERING RESERVOIR
oMounted properly
oHoses attached and not leaking
oCheck for level and condition
AIR COMPRESSOR
oMounted Securely
oNo missing bolts or parts
oNo air leaks at lines
oCheck if gear or belt driven
oBelt no more than ¾ inch of play
oBelts not cracked or frayed
STEERING GEAR BOX
oMounted properly
oNo missing parts, nuts or bolts o Lines and hoses not leaking or broken
|
Engine Coolant |
|
Reservoir |
|
Windsheild |
|
Washer Fluid |
|
Reservoir |
Engine Air Duct |
|
Work |
|
Power Steering |
|
Reservoir |
Radiator Brace |
|
|
Steering Gear |
|
Box |
|
Pitman Arm |
|
Reference Items |
POWER STEERING RESERVOIR |
ENGINE COMPARTMENT - DRIVER SIDE CON’T |
||
|
|
|
|
o Mounted properly |
|
|
|
o Hoses attached and not leaking |
|
|
|
o Check for level and condition |
|
|
|
AIR COMPRESSOR |
|
|
|
o Mounted Securely |
Power Steering |
|
|
o No missing bolts or parts |
|
|
|
Reservoir |
|
|
|
o No air leaks at lines |
|
|
|
o Check if gear or belt driven |
|
|
|
o Belt no more than ¾ inch of play |
|
|
|
o Belts not cracked or frayed |
|
|
|
STEERING GEAR BOX |
Steering Gear |
|
|
Box |
|
|
|
o Mounted properly |
|
|
|
o No missing parts, nuts or bolts |
|
|
|
o Lines and hoses not leaking or |
Pitman Arm |
|
|
broken |
|
|
|
|
|
|
|
STEERING LINKAGE |
|
|
|
o Pitman arm, Drag link, Steering |
|
|
|
knuckle, Tie rods and tie rod ends |
|
|
|
o Not cracked, bent or broken |
Spring Mount |
Drag Link |
Leaf Spring |
o Castle nuts and cotter pins |
|
|
|
o Not missing and in place |
|
|
|
Reference Items |
Air Governor
Air Compressor
Engine Oil Pan
2
Class A CDL
®
AIR COMPRESSOR o Mounted Securely
o No missing bolts or parts o No air leaks at lines
o Check if gear or belt driven
o Belt no more than ¾ inch of play o Belts not cracked or frayed
STEERING GEAR BOX
o Mounted properly
oNo missing parts, nuts or bolts o Lines and hoses not leaking or broken
ENGINE COMPARTMENT - DRIVER SIDE CON’T
Engine Air Duct
Work
Fan Belts
Gear Driven Air
Compressor
Steering
Steering Column
Additional Hoses & Wiring
Shock Absorber
Steering Gear Box |
Frame Rail |
Fuel Filter |
Reference Items |
||
ENGINE COMPARTMENT - AIR COMPRESSOR
AIR COMPRESSOR o Mounted Securely
o No missing bolts or parts o No air leaks at lines
o Check if gear or belt driven
o Belt no more than ¾ inch of play o Belts not cracked or frayed
Air Governor
Gear Driven Air Compressor
Hoses
Fuel Pump
Reference Items |
3
Class A CDL
®
FRONT SUSPENSION
LEAF SPRINGS
o Not shifted or out of place
oNot cracked, broken or missing
SPRING MOUNTS
oMounted securely- front, back, and
oNot cracked or broken
SHOCK ABSORBER
oMounted Securely
oNot bent or dented o Not leaking
Shock Absorber
Leaf Spring
Tie Rod
Air Hose
Air LIne
Tie Rod End
Axle |
Service Brake |
Chamber |
Reference Items |
LEAF SPRINGS
o Not shifted or out of place
oNot cracked, broken or missing
SPRING MOUNTS
oMounted securely- front, back, and
oNot cracked or broken
SHOCK ABSORBER
oMounted Securely
oNot bent or dented o Not leaking
FRONT SUSPENSION CON’T
Frame Rail
Leaf Spring
Air Dryer location varies depending on model.
Located either behind the front bumper or behind the fuel tank.
Reference Items |
4
Spring Mount
Air Dryer
Class A CDL
®
HOSES AND LINES |
|
FRONT BRAKES |
|
|
|
||
o Mounted securely |
Service Brake |
|
|
o |
Not leaking |
|
|
o |
Not cracked or frayed |
Chamber |
|
|
Tire |
||
|
|
|
|
CHAMBER |
Push Rod |
|
|
o Mounted securely |
|
|
|
o Not dented or damaged |
|
Wheel |
|
o |
Not leaking |
|
|
SLACK ADJUSTER |
|
Slack Adjuster |
|
o |
No more than 1 inch of free play at |
Castle Nut |
|
the push rod with the brakes released. |
Cotter Pin |
Adjustment Nut |
|
o |
Not bent, broken, loose, or missing |
|
|
|
|
||
parts |
Steering |
|
|
|
|
Knuckle |
Brake Drum |
DRUMS |
|
||
|
|
||
o |
Not cracked, broken or dented |
|
|
o |
No oil leaking from inner oil seal, |
Snap Ring |
|
free of debris |
|
Brake Lining |
|
LININGS |
|
|
|
oNo cracked, broken or missing parts o Not less than ¼ inch in thickness
Reference Items |
HOSES AND LINES o Mounted securely o Not leaking
o Not cracked or frayed
CHAMBER
o Mounted securely
oNot dented or damaged
oNot leaking
SLACK ADJUSTER
oNo more than 1 inch of free play at the push rod with the brakes released.
oNot bent, broken, loose, or missing parts
DRUMS
oNot cracked, broken or dented
oNo oil leaking from inner oil seal, free of debris
LININGS
oNo cracked, broken or missing parts
oNot less than ¼ inch in thickness
FRONT BRAKES CON’T
Service Brake
Chamber
Push Rod
Clevis Pin &
Cotter Pin
Slack Adjuster
Reference Items |
Air Line
Air Hose
Shock Absorber
Spring
5
Class A CDL
®
FRONT WHEEL
TIRES
oProper inflation – company or manufacturer specification
o No bulges, cuts, or retreads
o Minimum tread depth of 4/32”
RIMS
oNot bent, cracked, No welding repairs.
LUG NUTS
oNone are missing
oTight – no shinny threads, or rust trails
OUTER HUB OIL SEALS
oNot leaking, no missing bolts o Proper oil level
Tire |
Wheel |
|
Hub Oil |
Lug Nut |
|
Reservior |
||
|
||
Outer Hub |
Valve Cap |
|
Oil Seal |
|
Reference Items |
DRIVER FUEL AREA
DRIVER’S DOOR
oDoor opens and closes properly
oSeal is in good condition
DRIVER’S MIRRORS
oClean and free of obstruction
oNot cracked, broken, or damaged
oMounted securely
FUEL TANK
oMounted securely
o Not leaking
o Seal in cap OK
Mirror |
Storage |
Compartment |
Door |
Cap & Seal |
Battery Box & |
Cover |
Saddle Mounts |
Leaks |
Reference Items |
6
Class A CDL
®
AIR LINES & ELECTRIC LINE o Not cracked, frayed, cut, or kinked o Mounted securely at the glad hands o Not leaking
BEHIND THE CAB
BATTERY BOX & BATTERIES o Box is mounted properly
o Batteries are secure in the box o Lid secure
o Connections not corroded
CATWALK
o Mounted properly
oNot, missing, or damaged
oFree of obstructions
DRIVE SHAFT
oNot bent, or damaged
oCoupling,
EXHAUST SYSTEM
oSecurely mounted
oNot dented or damaged
oNot leaking
FRAME
oNot cracked, or damaged
oNo missing bolts
oNo illegal welds
LIGHTS & REFLECTORS
oClean and working
Lights & |
|
Reflectors |
|
Electrical Line |
Exhaust |
Glad Hand |
|
Service & |
|
Emergency |
|
Airlines |
Drive Shaft |
|
|
Battery Box & |
|
Batteries |
|
Frame |
Catwalk |
Reference Items |
FRONT OF TRAILER
HEADER BOARD
oNo holes or missing rivets
LIGHTS & REFLECTORS
oNone broken, cracked, or missing
oWorking and proper color of amber
Lights |
Header Board |
Height Sticker
Electric Hookup
Air Line
Reference Items |
7
Class A CDL
®
DRIVE AXLE SUSPENSION
CONTROL ARM MOUNT o Mounted securely
o Not bent, broken or damaged
CONTROLARM
oMounted securely – front, back, and
o Not cracked, or broken
SHOCK ABSORBER
o Mounted Securely
oNot bent, dented or leaking
TORSION BAR
oMounted Securely
oNot bent, broken or damaged
AIR BAGS
oMounted Securely
o Not leaking
Spring Brake |
Torsion Bar |
|
|
Chamber |
Control Arm |
|
|
Spring Brake |
|
Chamber |
Air Bag |
|
|
|
Control Arm |
|
Mount |
Control Arm |
|
Reference Items |
DRIVE AXLE SUSPENSION CON’T & FIFTH WHEEL
CONTROL ARM MOUNT o Mounted securely
o Not bent, broken or damaged
CONTROLARM
oMounted securely – front, back, and
o Not cracked, or broken
SHOCK ABSORBER
o Mounted Securely
oNot bent, dented or leaking
TORSION BAR
oMounted Securely
oNot bent, broken or damaged
AIR BAGS
oMounted Securely
o Not leaking
Skid Plate |
|
|
Shock Absorber |
Mounting |
|
Bolts |
|
Locking |
Spring |
|
|
Pins |
|
Control Arm |
Air Bag |
|
|
Mount |
|
|
Tire |
Control Arm |
|
|
Space |
Reference Items |
8
Class A CDL
®
HOSES AND LINES o Mounted securely o Not leaking
o Not cracked or frayed
CHAMBER
o Mounted securely
oNot dented or damaged
oNot leaking
SLACK ADJUSTER
oNo more than 1 inch of free play at the push rod with the brakes released.
oNo bent, broken, loose, or missing parts
DRUMS
oNot cracked, broken or dented
oNo oil leaking from inner oil seal, free of debris
LININGS
oNo cracked, broken or missing parts
oNot less than ¼ inch in thickness
DRIVE BRAKES & DRIVE SHAFT
Drive Shaft
Universal Joint
Differential
Reference Items |
Air Line
Service Brake Chamber
Frame
Brake Chamber Mount
Slack Adjuster
TIRES
oProper inflation - company or manufacturer specification.
o No bulges or cuts, can have retreads o Minimum tread depth of 2/32”
RIMS
oNot bent or cracked
oNo welding repairs
LUG NUTS
oNone missing
oTight – no shinny threads, or rust trails
OUTER AXLE SEAL
oNot leaking, no missing bolts
SPACE OR SPACER
oCheck for objects between wheels
oCheck for proper spacing
Lug Nuts
Outer Axle Seal
DRIVE WHEELS
Tire
Bud Rim
Dayton Rim |
Spacer |
Reference Items |
9
Class A CDL
®
REAR OF TRACTOR
LIGHTS & REFLECTORS o Not cracked, or broken
o Working and proper color
SPLASH GUARDS
oNot missing or torn and properly mounted
Locking Jaws |
|
|
Reflectors |
|
Lights |
Splash Guard |
Air Bags |
Reference Items |
MOUNTING BOLTS
oNone missing or broken
RELEASE ARM
oNot bent, broken, or damaged
oEngaged in the lock position
LOCKING PINS
oNo missing or broken parts
oEngaged and locked
PLATFORM
oSecurely holds skid plate
oNot cracked, or broken
SKID PLATE
oMounted properly on the platform
oProperly greased
oTilting freely
Mounting Bolts
Slide Stops (all 4 corners)
COUPLING SYSTEM
Skid Plate |
Pivot Pin |
Release Arm |
Platform |
KING PIN |
Welds |
oNot broken, bent, or damaged
APRON
oNo bends or damage to visible portions
GAP
oCheck that the trailer apron is lying flat on the fifth wheel skid plate
Frame |
Slide Locking Pin |
Spring Mount |
JAWS |
Reference Items |
|
|
|
|
o Check that the locking jaws are fully |
|
|
closed around the shank of the king pin |
10 |
|
Detailed Instructions for Writing Pre Trip Inspection Checklist
When preparing for a trip, ensuring that your vehicle is in optimal condition is essential. Completing the Pre Trip Inspection Checklist form is a vital step in this process. This checklist will help you systematically assess the various components of your vehicle, ensuring safety and functionality before hitting the road.
- Begin by gathering the Pre Trip Inspection Checklist form. Ensure you have a pen or pencil for filling it out.
- Start with the vehicle identification section. Enter the vehicle's make, model, and year in the designated spaces.
- Check the date and time of the inspection. Write this information clearly at the top of the form.
- Proceed to the exterior inspection section. Examine the tires, lights, and mirrors. Mark each item as "OK" or "Needs Attention" based on your observations.
- Move to the interior inspection section. Check the dashboard indicators, brakes, and seat belts. Again, note whether each item is functioning properly or requires attention.
- Inspect the engine compartment. Look for fluid levels, belts, and hoses. Record your findings accordingly.
- Review the cargo area if applicable. Ensure that any loads are secured and that there are no obstructions.
- Once all sections are completed, sign and date the form at the bottom to confirm that the inspection was conducted.
- Keep a copy of the completed checklist for your records and submit any required copies to your supervisor or fleet manager.
Documents used along the form
When preparing for a trip, especially in a commercial vehicle, it's important to have a variety of forms and documents on hand. These documents help ensure safety, compliance, and efficient operations. Below is a list of forms commonly used alongside the Pre Trip Inspection Checklist.
- Driver's Daily Log: This log records the hours a driver spends on duty, including driving and rest periods. It helps ensure compliance with regulations regarding driving hours.
- Vehicle Maintenance Record: This document tracks all maintenance performed on the vehicle, including oil changes, tire rotations, and repairs. It is crucial for maintaining vehicle safety and reliability.
- Bill of Lading: This shipping document outlines the details of the cargo being transported. It serves as a receipt and contract between the shipper and carrier.
- Fuel Purchase Receipts: These receipts document fuel purchases made during the trip. They are important for expense tracking and can be used for reimbursement or tax purposes.
- Inspection Reports: These reports detail any inspections conducted on the vehicle, such as safety inspections or emissions tests. They help ensure the vehicle meets regulatory standards.
- Emergency Contact List: This list contains important contact information for emergency situations, including roadside assistance, company contacts, and family members.
- ATV Bill of Sale: Ensuring the legality of ownership transfer, a https://newyorkform.com/free-atv-bill-of-sale-template is crucial for documenting the sale and providing proof of ownership.
- Route Plan: A detailed outline of the planned route, including stops and estimated travel times. This helps drivers stay organized and informed during their journey.
- Cargo Securement Checklist: This checklist ensures that all cargo is properly secured before departure. Proper securement is essential for safety and compliance with regulations.
- Trip Report: After the trip, this report summarizes the journey, including any issues encountered, delays, and overall performance. It can be useful for future planning and improvements.
Having these documents readily available can streamline the trip process, enhance safety, and ensure compliance with various regulations. Each form plays a vital role in maintaining operational efficiency and accountability on the road.