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The Driver Time Record form plays a crucial role in ensuring that drivers adhere to regulations regarding work hours and rest periods. This form is specifically designed for drivers who operate within a 100-air mile radius of their headquarters, allowing them to document their driving time efficiently. It is important for drivers to return to their headquarters and be released from work within 12 consecutive hours, as this promotes safety and compliance with industry standards. Additionally, the form requires drivers to have at least 10 consecutive hours off duty between each 12-hour shift, ensuring they are well-rested before getting back on the road. For intermittent drivers, the form must be completed for the seven days preceding any driving day, including the previous month, making it essential for accurate record-keeping. The form includes sections for the driver’s name, the month and year, as well as detailed entries for each day, capturing the start and end times, total driving hours, truck number, and any relevant notes. By maintaining this record, drivers can help ensure they meet all necessary regulations while promoting their own safety and the safety of others on the road.

Dos and Don'ts

When filling out the Driver Time Record form, it’s important to follow certain guidelines to ensure accuracy and compliance. Here are five things you should and shouldn't do:

  • Do print your name clearly in the designated area.
  • Do ensure that you fill out the month and year accurately.
  • Do record your driving hours in the correct format.
  • Don't forget to include notes for any unusual circumstances.
  • Don't leave any sections blank; complete all required fields.

Following these tips can help make the process smoother and more efficient. Accuracy is key, so take your time when filling out the form.

Document Attributes

Fact Name Description
Purpose The Driver Time Record form is used to document driving hours for drivers operating within specific parameters.
Eligibility Criteria A driver can use this form if they operate within a 100-air mile radius, return to headquarters within 12 hours, and have at least 10 consecutive hours off duty.
Intermittent Drivers Intermittent drivers must complete this form for the 7 days leading up to any day they drive, including the preceding month.
Data Required Drivers must fill in their name, date, start and end times, total driving hours, truck number, and any relevant notes.
Governing Law This form is governed by the Federal Motor Carrier Safety Administration (FMCSA) regulations under 49 CFR Part 395.

Key takeaways

Filling out the Driver Time Record form is an essential task for drivers, ensuring compliance with regulations and accurate record-keeping. Here are some key takeaways to keep in mind:

  • Driver Information: Always print your name clearly at the top of the form along with the month and year. This helps in identifying the records easily.
  • Eligibility Criteria: Companies may use this form instead of the Driver’s Daily Log if the driver operates within a 100-air mile radius and returns to headquarters within 12 hours.
  • Off-Duty Time: Ensure you have at least 10 consecutive hours off duty between each 12-hour shift. This is crucial for safety and compliance.
  • Intermittent Drivers: If you are an intermittent driver, fill out this form for the 7 days preceding any day you drive. This includes records from the previous month.
  • Daily Entries: Record the date, start time, end time, and total driving hours for each day. Accuracy in these entries is vital.
  • Truck Identification: Make sure to note the truck number you are driving. This helps in tracking vehicle usage and maintenance.
  • Notes Section: Use the notes section to document any relevant information or unusual occurrences during your driving hours.
  • Record Keeping: Keep a copy of your completed Driver Time Record for your personal records. This can be useful for audits or disputes.

By adhering to these guidelines, drivers can ensure they are following the necessary protocols while also promoting safety on the roads.

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Example - Driver Time Record Form

DRIVER’S TIME RECORD

Driver’s Name (Print) ______________________________Month__________Yr______

COMPANIES MAY PREPARE THIS REPORT INSTEAD OF “DRIVER’S DAILY IF THE FOLLOWING APPLIES:

•Driver operates within 100-air mile radius of headquarters.

•Driver returns to headquarters and is released from work within 12 consecutive hours.

•Driver has at least 10 consecutive hours off duty between each 12 hour shift.

INTERMITTENT DRIVERS

Shall complete this form for 7 days preceding any day driving is performed. This includes the preceding month.

Date

Start Time

End Time

Total

Driving

Truck No.

Notes

 

“All Duty”

“All Duty”

Hours

Hours

 

 

 

 

 

 

 

 

 

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Detailed Instructions for Writing Driver Time Record

After you have gathered the necessary information, you can proceed to fill out the Driver Time Record form. This form requires specific details about your driving hours and vehicle usage. Ensure that all information is accurate to avoid any discrepancies.

  1. Print your name clearly in the designated space labeled "Driver’s Name."
  2. Enter the current month and year in the provided fields.
  3. If applicable, check the box indicating you operate within a 100-air mile radius of your headquarters.
  4. Record the date for each day you drove in the "Date" column.
  5. Fill in your start time and end time for each driving session in the respective columns.
  6. Calculate the total driving hours for each day and enter that in the "Total Driving Hours" column.
  7. List the truck number used for each driving session in the "Truck No." column.
  8. Include any additional notes or comments in the "Notes" section as necessary.

Documents used along the form

The Driver Time Record form is an essential document for tracking the hours a driver spends on duty. It helps ensure compliance with regulations regarding driving hours and rest periods. Several other forms and documents are often used in conjunction with the Driver Time Record to maintain accurate records and adhere to legal requirements. Below is a list of these documents, each described briefly.

  • Driver Qualification File: This file contains important information about a driver's qualifications, including their driving history, training records, and medical certifications. It ensures that drivers meet the necessary standards for operating commercial vehicles.
  • Vehicle Inspection Report: This report is used to document the condition of a vehicle before and after a trip. It helps identify any maintenance issues and ensures that vehicles are safe for operation.
  • Bill of Lading: This document serves as a receipt for goods being transported. It outlines the details of the shipment, including the type of goods, destination, and terms of transport.
  • Dirt Bike Bill of Sale: Essential for recording the sale of a dirt bike, this form ensures a clear transfer of ownership and protects the rights of both parties. For more details, visit newyorkform.com/free-dirt-bike-bill-of-sale-template/.
  • Fuel Purchase Receipt: Drivers should keep receipts for fuel purchases. These documents help track fuel expenses and can be used for reimbursement or tax purposes.
  • Accident Report: In the event of an accident, this report documents the details of the incident. It includes information about the vehicles involved, damages, and any injuries sustained.
  • Maintenance Log: This log tracks all maintenance and repairs performed on a vehicle. It helps ensure that vehicles are kept in good working condition and can be crucial for compliance audits.
  • Time Off Request Form: Drivers may use this form to formally request time off from work. It helps manage scheduling and ensures that staffing needs are met.
  • Route Planning Sheet: This document outlines the planned route for a trip, including stops and estimated travel times. It aids in efficient route management and helps avoid delays.
  • Driver Training Certificate: This certificate verifies that a driver has completed necessary training programs. It is essential for compliance with safety regulations and company policies.

Utilizing these documents alongside the Driver Time Record form can significantly enhance record-keeping practices and promote safety and compliance within the transportation industry. Proper documentation not only helps protect drivers but also supports the overall efficiency of operations.