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The DA 31 form, officially known as the Request and Authority for Leave, serves as a crucial tool for military personnel seeking to request leave from duty. This form is governed by the Privacy Act of 1974, ensuring that the information provided is handled with confidentiality. It is essential for service members to accurately complete the form, which includes sections for personal information such as name, rank, and DOD ID, as well as details about the type of absence being requested. Options range from annual leave and emergency leave to various other categories like environmental morale leave and terminal leave. The form also requires the requestor to specify the duration of the leave, including the start and end dates, as well as the total number of days requested. Additionally, it includes spaces for signatures from the requestor, supervisor, and approving authority, making it a multi-step process that involves multiple levels of authorization. Understanding the DA 31 form is essential for navigating the leave process efficiently and ensuring compliance with military regulations.

Dos and Don'ts

When filling out the DA 31 form, it is essential to follow specific guidelines to ensure accuracy and compliance. Here are nine things to do and avoid:

  • Do provide accurate personal information, including your full name and DOD ID.
  • Do specify the correct type of leave you are requesting.
  • Do double-check your dates, ensuring they are in the correct format (YYYYMMDD).
  • Do include a valid leave address with complete contact information.
  • Do obtain the necessary signatures from your supervisor and approving authority.
  • Don't leave any required fields blank; incomplete forms may be rejected.
  • Don't request leave dates that conflict with your duties or responsibilities.
  • Don't use abbreviations or unclear terms when describing your leave type.
  • Don't forget to keep a copy of the completed form for your records.

Document Attributes

Fact Name Details
Purpose The DA 31 form is used to request and authorize leave for military personnel.
Governing Law This form is governed by AR 600-8-10.
Privacy Act The form is subject to the Privacy Act of 1974, ensuring personal information is protected.
Control Number A control number is required to track the leave request.
Types of Absence Leave types include chargeable, non-chargeable, and combinations of both.
Signatures Required Signatures from the requestor, supervisor, and approving authority are necessary for processing.
Form Updates The current version of the DA 31 form is from June 2020, and previous editions are considered obsolete.

Key takeaways

When filling out the DA 31 form, keep these key takeaways in mind:

  • Understand the Purpose: The DA 31 form is used to request leave from military duty. It is essential for managing your absence officially.
  • Provide Accurate Information: Fill in your personal details correctly, including your name, DOD ID, and rank. Errors can lead to delays in processing your request.
  • Specify Leave Type: Clearly indicate whether your leave is chargeable, non-chargeable, or a combination. Choose the appropriate leave type from the provided options.
  • Check Dates Carefully: Input the correct start and end dates for your leave. Ensure that the total days requested matches your planned absence.
  • Signatures are Crucial: Obtain necessary signatures from your supervisor and approving authority. Their approval is required for your leave to be granted.
  • Privacy Matters: Remember that the DA 31 form is subject to the Privacy Act of 1974. Handle your personal information with care and ensure it is shared only with authorized personnel.

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Example - Da 31 Form

Detailed Instructions for Writing Da 31

Completing the DA 31 form is essential for requesting leave. It is important to ensure that all information is accurate and complete to avoid any delays in processing your request. Follow these steps carefully to fill out the form correctly.

  1. Obtain the DA 31 form. You can find it online or through your unit's administrative office.
  2. Fill in the control number. This is typically assigned by your unit.
  3. Provide your name. Enter your last name, followed by your first name and middle initial.
  4. Input your DOD ID. This is your Department of Defense identification number.
  5. Enter your rank. Include your current military rank.
  6. Fill in the date. Use the format YYYYMMDD for accuracy.
  7. Complete the leave address section. Include your street address, city, state, ZIP code, and phone number.
  8. Provide your organization and station details. Include the point of contact's email and phone number.
  9. Select the type of absence. Check the appropriate box for chargeable, non-chargeable, or combination leave.
  10. Fill in the leave dates. Enter the start date (FROM) and end date (TO) using YYYYMMDD format.
  11. Indicate total days requested. Clearly state how many days of leave you are requesting.
  12. Complete the accrued leave section. Provide details about chargeable and non-chargeable leave requested.
  13. Sign the form. The requestor must sign and date the form. If unavailable, a supervisor can sign on their behalf.
  14. Have your supervisor review and sign. They will indicate their recommendation and sign the form.
  15. Obtain the approving authority's signature. This is necessary for final approval of your leave request.
  16. Complete any additional signature sections. This includes departure, extension, and return authority signatures, as needed.
  17. Add any remarks. If there are any special notes or comments, include them in the remarks section.

Once the form is completed and signed by all necessary parties, submit it to your unit's administrative office for processing. Ensure you keep a copy for your records. This will help you track your leave request and follow up if needed.

Documents used along the form

The DA Form 31 is essential for military personnel requesting leave. It documents the request and provides necessary information regarding the type of absence, dates, and approval signatures. Alongside the DA Form 31, several other forms and documents are often utilized to facilitate the leave process and ensure compliance with military regulations. Below is a list of common forms and documents that may accompany the DA Form 31.

  • DA Form 4856 - This form is used for counseling sessions, documenting discussions between a soldier and their supervisor. It can provide context for leave requests and any related performance issues.
  • Florida Articles of Incorporation Form: For establishing a corporation in Florida, utilize the essential Florida Articles of Incorporation filing guide to ensure accurate completion and compliance with state regulations.
  • DA Form 4187 - This is a personnel action form used to request various actions, including leave extensions or changes to leave status. It is often submitted alongside the DA Form 31 for more complex leave situations.
  • DA Form 7000 - This form is a request for a leave of absence due to personal reasons. It provides additional justification for the leave request beyond what is captured in the DA Form 31.
  • DA Form 1610 - Used for travel requests, this form may be necessary if the leave involves official travel. It ensures that travel is authorized and funded appropriately.
  • DD Form 214 - This form is issued upon a service member’s separation from active duty. It may be referenced during the leave process to verify service status and entitlements.
  • SF 86 - This form is for background investigations. It may be required if a service member's leave is related to security clearance or sensitive positions.
  • DA Form 2-1 - This personnel record provides a summary of a soldier's career and may be reviewed during the leave approval process to assess eligibility for leave types.
  • AF Form 988 - This Air Force form is used for leave requests and may serve as an alternative to the DA Form 31 in certain branches or situations.
  • DA Form 1059 - This form documents training and education. It may be relevant if the leave request is related to educational pursuits or training opportunities.
  • DA Form 5500 - This form is used to record body fat measurements for soldiers. It may be pertinent if the leave is related to physical fitness requirements or assessments.

These forms and documents play a crucial role in the leave process, ensuring that all necessary information is collected and reviewed. Proper completion and submission of these forms can facilitate timely approval of leave requests and help maintain compliance with military regulations.