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The DA 1380 form, officially titled the Army Reserve Record of Individual Performance of Reserve Duty Training, serves a crucial role in documenting the training and duties performed by soldiers in the Army Reserve. This form is utilized to report activities outside the standard Inactive Duty Training (IDT) battle assembly, ensuring that all relevant training and responsibilities are accurately recorded. Soldiers and their respective units must prepare this form by the end of each duty month, submitting it to the appropriate pay channels or the Army Human Resources Command (AHRC) for non-paid training. Key sections of the form include the soldier's personal details, the nature of the duties performed, and the dates and hours of training. The form also requires verification from an officer familiar with the soldier's performance. Various types of duties can be reported, including professional training, attendance at conventions, and other military responsibilities. The DA 1380 is essential for tracking retirement points and ensuring that soldiers receive appropriate credit for their service, thus maintaining accurate records within the Army's human resources system.
Dos and Don'ts
When filling out the DA 1380 form, it is important to follow specific guidelines to ensure accuracy and compliance. Below are five recommendations on what to do and what to avoid.
- Do prepare the form by the last day of each duty month to ensure timely submission.
- Do include the complete designation and address of the records manager in the appropriate section.
- Do check the appropriate block for the type of duty performed to provide clear information.
- Do enter all required details accurately, including dates, hours, and descriptions of duties performed.
- Do ensure the responsible officer signs the form before submission to validate the reported duties.
- Don't leave any sections blank that are required for completion, as this can lead to delays.
- Don't submit the form without verifying the accuracy of all entries, including the total hours worked.
- Don't forget to cite the appropriate documentary authority when reporting training or duties.
- Don't submit the form after the last day of the duty month, as this can affect pay and retirement points.
- Don't ignore the specific instructions for each item, as each has a purpose in the overall reporting process.
Document Attributes
| Fact Name | Details |
|---|---|
| Form Purpose | The DA Form 1380 is used to document the performance of Reserve duty training for Army Reserve members. |
| Governing Regulation | This form is governed by AR 140-185, which outlines the policies for Reserve training. |
| Submission Deadline | The form must be prepared by the last day of each duty month to ensure timely processing. |
| Who Prepares It | Various individuals prepare the form, including commanding officers and designated military representatives. |
| Required Information | Key details include the soldier's name, grade, organization, and the nature of the training or duties performed. |
| Training Types | It covers both paid and non-paid training, including equivalent duties performed outside of normal duty assemblies. |
| Retirement Points | Retirement points are awarded based on the type of duty performed, as specified in AR 140-185. |
| Signature Requirement | The form must be signed by an officer who verifies the duties performed, ensuring accountability. |
| Record Submission | After validation, the form is submitted to the soldier's records in the Army Military Human Resource Record (AMHRR). |
Key takeaways
Here are key takeaways regarding the completion and use of the DA Form 1380, which is the Army Reserve Record of Individual Performance of Reserve Duty Training:
- Timeliness is crucial: Complete the form by the last day of each duty month to ensure proper processing.
- Proper authority: Ensure that the training or duty performed is authorized according to AR 140-185.
- Accurate reporting: Clearly indicate the type of duty performed by checking the appropriate box in Item 9.
- Detail is important: Provide specific information about the duties, training, or instruction in Column d of Item 9.
- Verification is required: The responsible officer must sign the form to validate the reported duties.
- Submission channels: Submit the completed form to the appropriate pay channel or the Army Human Resources Command for non-paid inactive duty training.
- Record-keeping: After validation, ensure the form is filed according to AR 25-400-2 and submitted to the Soldier's records.
- Understand retirement points: Familiarize yourself with how retirement points are awarded based on the type of duty performed, as outlined in AR 140-185.
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Example - Da 1380 Form
Detailed Instructions for Writing Da 1380
Filling out the DA Form 1380 is an important step in documenting individual performance of reserve duty training. This form must be completed accurately to ensure that all training and duties are properly recorded and credited. Below are the steps to guide you through the process of filling out this form.
- Gather necessary information: Collect all relevant details such as dates, hours worked, and the nature of the duties performed.
- Complete the header: In the "FROM" section, enter the reporting agency name and ZIP code. Fill in the date and the "TO" section with the records manager's name and ZIP code.
- Fill in personal details: Enter the last name, first name, and middle initial of the soldier in the designated fields. Include the soldier's grade and branch.
- Indicate type of duty: Check the appropriate box under Item 9 to specify the type of duties, training, or instruction performed.
- Document training details: For each duty day, list the date, total hours worked, retirement points, and the location and nature of the duties performed in the respective columns.
- Provide officer verification: In Item 10, type the name, grade, and position of the officer who has knowledge of the duties performed. Ensure the officer signs the form in Item 11.
- Submit the form: Ensure the completed DA Form 1380 is submitted to the appropriate pay channel or to the Army Human Resources Command (AHRC) by the last day of the duty month.
- File appropriately: After validation by DFAS or AHRC, annotate the necessary information in Item 12 and file the form according to AR 25-400-2.
Documents used along the form
The DA Form 1380 is essential for documenting the performance of Reserve Duty Training. However, several other forms and documents are often used in conjunction with it to ensure accurate reporting and compliance with Army regulations. Below is a list of related forms that may be required.
- DA Form 1059: This form is used to document the completion of training courses. It provides a record of the soldier's performance and achievements during the training period.
- DA Form 2-1: Known as the Personnel Qualification Record, this form contains detailed information about a soldier’s military career, including assignments, training, and qualifications.
- DA Form 4856: This is a Developmental Counseling Form. It is used by leaders to document counseling sessions with soldiers, addressing performance, conduct, or other developmental issues.
- DD Form 214: This form serves as a certificate of release or discharge from active duty. It summarizes a service member's military service and is often required for benefits or employment.
- DA Form 7500: This form is utilized for documenting the completion of annual training requirements. It tracks training hours and activities to ensure soldiers meet their obligations.
- New York Residential Lease Agreement: This document outlines the terms and conditions between a landlord and tenant, and can be accessed at https://newyorkform.com/free-residential-lease-agreement-template/.
- DA Form 31: This is the Request and Authority for Leave form. Soldiers use it to request leave, which may affect their training schedules and duty assignments.
Each of these forms plays a crucial role in maintaining accurate records and ensuring that soldiers fulfill their training and duty requirements. Proper use of these documents can help streamline administrative processes within the Army Reserve.