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The Bill of Lading with a Supplement form plays a crucial role in the shipping and transportation industry, serving as a vital document that outlines the details of the shipment between the shipper and the carrier. This form not only provides essential information about the goods being transported, such as their quantity and description, but it also serves as a receipt, confirming that the carrier has received the cargo in good condition. In addition to the standard details, the Supplement section allows for the inclusion of extra terms and conditions that may be specific to the shipment, ensuring that both parties have a clear understanding of their responsibilities. This document is not just a formality; it is a binding contract that protects the interests of all parties involved, facilitating smoother transactions and minimizing disputes. The careful completion of this form is essential, as any inaccuracies can lead to complications down the line, affecting delivery schedules and potentially incurring additional costs. Understanding the components of the Bill of Lading with a Supplement form is vital for anyone involved in shipping, whether they are shippers, carriers, or logistics professionals.

Dos and Don'ts

When filling out the Bill of Lading with a Supplement form, it is important to follow certain guidelines. Here is a list of things you should and shouldn't do:

  • Do: Provide accurate information about the shipment.
  • Do: Use clear and legible handwriting or type the information.
  • Do: Double-check all details before submission.
  • Do: Include all required signatures.
  • Do: Keep a copy of the completed form for your records.
  • Don't: Leave any sections blank unless instructed.
  • Don't: Use abbreviations that may cause confusion.
  • Don't: Submit the form without verifying the shipping details.
  • Don't: Forget to update the form if there are changes to the shipment.
  • Don't: Ignore deadlines for submission.

Document Attributes

Fact Name Description
Definition A Bill of Lading is a legal document issued by a carrier to acknowledge receipt of cargo for shipment.
Types There are several types of Bills of Lading, including straight, order, and bearer Bills of Lading, each serving different purposes.
Function This document serves as a receipt, a contract of carriage, and a document of title, facilitating the transfer of goods.
Supplement Form A Supplement form may be used to provide additional information or terms related to the shipment, enhancing clarity and legal standing.
Governing Laws In the United States, the Uniform Commercial Code (UCC) governs Bills of Lading, with specific state laws applying as well.
Importance Understanding the Bill of Lading is crucial for shippers and carriers, as it impacts liability, ownership, and the claims process.

Key takeaways

When filling out and using the Bill of Lading with a Supplement form, it is important to keep the following key points in mind:

  • Accuracy is crucial: Ensure that all details, including names, addresses, and descriptions of goods, are correct. Mistakes can lead to delays or disputes.
  • Understand your responsibilities: Both the shipper and the carrier have specific obligations outlined in the Bill of Lading. Familiarize yourself with these to avoid misunderstandings.
  • Keep copies: Always retain a copy of the completed Bill of Lading and any supplements for your records. This can be vital for tracking and resolving issues.
  • Review terms and conditions: Before signing, read all terms carefully. This includes liability clauses and payment terms, which can significantly impact your rights.

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Example - Bill of Lading with a Supplement Form

Date:

BILL OF LADING

Page 1 of ______

SHIP FROM

 

 

 

Name:

 

Bill of Lading Number:__________________

Address:

 

 

 

City/State/Zip:

 

 

B A R C O D E S P A C E

SID#:

FOB: o

 

 

SHIP TO

 

CARRIER NAME: _________________________________

Name:

Location #:____

Address:

 

 

 

 

 

City/State/Zip:

 

 

 

 

 

CID#:

FOB:

 

o

 

 

THIRD PARTY FREIGHT CHARGES BILL TO:

Name:

Address:

City/State/Zip:

SPECIAL INSTRUCTIONS:

Trailer number:

Seal number(s):

SCAC:

Pro number:

B A R C O D E S P A C E

Freight Charge Terms:

Prepaid ________

Collect _______ 3rd Party ______

oMaster Bill of Lading: with attached

(check box) underlying Bills of Lading

CUSTOMER ORDER NUMBER

# PKGS

CUSTOMER ORDER INFORMATION

 

WEIGHT

PALLET/SLIP

 

ADDITIONAL SHIPPER INFO

 

Y OR N

 

 

GRAND TOTAL

CARRIER INFORMATION

HANDLING UNIT

PACKAGE

 

 

 

 

QTY

TYPE

QTY

TYPE

 

 

 

 

WEIGHT

H.M.

(X)

COMMODITY DESCRIPTION

Commodities requiring special or additional care or attention in handling or stowing must be

so marked and packaged as to ensure safe transportation with ordinary care.

LTL ONLY

NMFC #

CLASS

 

 

R E C E I V I N G

S T A M P S P A C E

GRAND TOTAL

Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or

COD Amount: $____________________

declared value of the property as follows:

“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding

Fee Terms: Collect: ¨

Prepaid: o

__________________ per ___________________.”

Customer check acceptable: o

NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C. - 14706(c)(1)(A) and (B).

RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the carrier and are available to the shipper, on request, and to all applicable state and federal regulations.

The carrier shall not make delivery of this shipment without payment of freight and all other lawful charges.

_______________________________________Shipper Signature

SHIPPER SIGNATURE / DATE

This is to certify that the above named materials are properly classified, packaged, marked and labeled, and are in proper condition for transportation according to the applicable regulations of the DOT.

Trailer Loaded: Freight Counted:

p By Shipper p By Shipper

p By Driver p By Driver/pallets said to contain

pBy Driver/Pieces

CARRIER SIGNATURE / PICKUP DATE

Carrier acknowledges receipt of packages and required placards. Carrier certifies emergency response information was made available and/or carrier has the DOT emergency response guidebook or equivalent documentation in the vehicle.

SUPPLEMENT TO THE BILL OF LADING Page _________

Bill of Lading Number: __________________

CUSTOMER ORDER INFORMATION

CUSTOMER ORDER NUMBER # PKGS WEIGHT

PALLET/SLIP

Y OR N

ADDITIONAL SHIPPER INFO

PAGE SUBTOTAL

CARRIER INFORMATION

HANDLING UNIT

PACKAGE

 

 

QTY TYPE

QTY TYPE

WEIGHT

H.M.

(X)

COMMODITY DESCRIPTION

Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care.

LTL ONLY

NMFC #

CLASS

PAGE SUBTOTAL

Detailed Instructions for Writing Bill of Lading with a Supplement

Filling out the Bill of Lading with a Supplement form is essential for ensuring that all shipping details are accurately recorded. This process involves providing specific information about the shipment, the parties involved, and any additional requirements. After completing the form, it should be reviewed for accuracy before submission to avoid any delays in the shipping process.

  1. Begin by entering the date of shipment at the top of the form.
  2. Fill in the name and address of the shipper in the designated section.
  3. Provide the name and address of the consignee (the person or company receiving the goods).
  4. Detail the origin of the shipment, including the city and state.
  5. Indicate the destination of the shipment, specifying the city and state.
  6. List the description of the goods being shipped, including quantity, weight, and any special handling instructions.
  7. Include the freight charges, specifying whether they are prepaid or collect.
  8. Sign and date the form at the bottom to certify the information is correct.
  9. If necessary, attach any additional documents or supplements that may be required for the shipment.

Documents used along the form

The Bill of Lading with a Supplement form is a crucial document in the shipping and logistics industry. It serves as a receipt for goods and outlines the terms of transportation. However, several other forms and documents often accompany this form to ensure a smooth shipping process. Below is a list of these documents, each with a brief description.

  • Commercial Invoice: This document provides detailed information about the goods being shipped, including the price, quantity, and terms of sale. It serves as a bill for the buyer and is often required for customs clearance.
  • Packing List: A packing list details the contents of each package being shipped. It helps in verifying the shipment and is useful for both the sender and the recipient.
  • Homeschool Letter of Intent Form: To declare your intent to educate your children at home, refer to the informative Homeschool Letter of Intent form guide to ensure compliance with California's homeschooling laws.
  • Certificate of Origin: This document certifies the country in which the goods were manufactured. It may be required for customs purposes, especially for international shipments.
  • Insurance Certificate: An insurance certificate provides proof of insurance coverage for the shipment. It protects against potential loss or damage during transit.
  • Customs Declaration: This form is submitted to customs authorities and provides information about the goods being imported or exported. It is essential for compliance with trade regulations.
  • Delivery Receipt: A delivery receipt is signed by the recipient upon receiving the goods. It serves as proof that the shipment was delivered in good condition.
  • Freight Bill: This document outlines the charges for transportation services. It details the costs associated with moving the goods from one location to another.
  • Export License: An export license may be required for certain goods being shipped internationally. It ensures compliance with government regulations and trade agreements.

These documents collectively facilitate the shipping process and help ensure compliance with legal and regulatory requirements. Having them prepared and organized can prevent delays and complications during transportation.